2019 International Conference Exhibitor Resources

    Thank you for supporting the 2019 VRMA International Conference! Below are resources designed to help you make the most of your exhibit experience.

    Important Forms and Information:

    Exhibitor Schedule:


    Saturday, October 12
    2:00 pm – 5:00 pm | Early Exhibitor Move-in (by appointment only)
    Sunday, October 13
    8:00 am – 4:00 pm | Exhibitor Move-In

    Show Hours

    Sunday, October 13
    4:30 pm – 5:30 pm | New Member & First Time Attendee Reception
    5:30 pm – 7:30 pm | Welcome Reception

    Monday, October 14
    7:45 am – 4:30 pm | Hall Open
    7:45 am – 8:30 am | Breakfast
    10:15 am – 11:15 am | Education Hub Sessions / Dedicated Hours
    12:15 pm – 1:15 pm | Lunch (Exhibit Hall closed)  -- Lunch served in Ballroom
    2:30 pm – 3:30 pm | Education Hub Sessions / Dedicated Hours

    Tuesday, October 15
    7:45 am – 3:15 pm | Hall Open
    7:45 am – 8:30 am | Breakfast
    10:00 am – 11:00 am | Education Hub Sessions / Dedicated Hours
    12:00 pm – 1:00 pm | Lunch (Exhibit Hall closed)  -- Lunch served in Ballroom
    2:15 pm – 3:15 pm | Education Hub Sessions / Dedicated Hours


    Tuesday, October 15
    3:15 pm – 9:00 pm | Exhibitor Move-Out

    Exhibitor Services Kit:

    Alliance Expositions is the official general service contractor for the VRMA International Conference. The service kit includes shipping information, ordering information for booth furniture, carpeting, electrical, internet, lead retrieval and additional services.

    Access the service kit here.

    Login details: The primary contact for your booth should have received an email from ExhibitorAssistance@alliance-exposition.com inviting you to log in with your username (your email address) and a temporary password. Please add ExhibitorAssistance@alliance-exposition.com to your “safe senders” list, to prevent this email from being misdirected to spam. If you do not receive the email, please check your spam folder. If you have not found the email, please contact Exhibitor Services at 888.528.2011 or ExhibitorAssistance@alliance-exposition.com.

    Exhibitor Housing:

    The hotel reservation cutoff for the Hyatt Regency New Orleans to receive the official reduced conference rate is Friday, September 20. To book your hotel reservation, click here.

    Hotel Solicitations Alert!

    Please do not make any reservations or agreements with any unknown housing, travel or outside Vendor Company. Hotel reservations for the 2019 VRMA International Conference should be made directly through the online reservation link.  Should you have any questions, please let us know at vrmaexhibits@vrma.org

    Please note: Travel Time, Convention Travel, Convention Housing Services and Business Travel Bureau are NOT VRMA-approved suppliers!

    Exhibitor Registration: Register Now!

    You should have received your code to register your booth personnel in a separate communication to your primary contact. If you need the promo code again, please contact Jenn Welby at vrmaexhibits@vrma.org. If you need to purchase additional badges outside of your complimentary allotment, you can please click here for registration options and fees.

    For questions about your exhibit space logistics and/or payment, contact Jenn Welby, VRMA Exhibits Coordinator at vrmaexhibits@vrma.org or 312-673-4938.

    * Please be aware of solicitations from third parties that are not legitimate and not affiliated with VRMA.  If you receive any communication that seems questionable, please reach out to vrmaexhibits@vrma.org.