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    2019 VRMA International Conference Call for Proposals

    Submission period now closed. Please stay tuned for future opportunities!

    VRMA invites you to submit a proposal to present at the 2019 VRMA International Conference, October 13-16 in New Orleans, Louisiana! Last year, we re-named and re-branded our Fall Conference to more accurately reflect the international event is has become. Now bigger and better, with expanded educational offerings for all attendees (including an international track), the VRMA International Conference has something for everyone!

    This is an opportunity for you to share the knowledge and expertise you've gained through your daily experiences with other professionals in the vacation rental industry.

    All accepted speakers will be notified by the end of June. If you have any questions, please contact our education team by email.

    Conference Education Tracks and Member Requested Topics

    As always, we are looking for presentations that showcase best practices, innovative strategies, and lessons learned. This year, to help guide your presentation submissions, we’ve compiled a list of the most requested education topics. This list was created from numerous sources of member feedback to meet the education and training needs of our membership. 

    Review our list of conference tracks and suggested topics:

    • Finance and Legal Operations

      Sessions in this track help participants learn best practices to manage their organization’s financial and legal responsibilities, as well as staying current on important topics and regulations specific to the vacation rental industry.

      Member requested topics include:

      • Owner and guest agreement guidelines
      • Compliance with ADA guidelines
      • Guidelines and restrictions on emotional support animals
      • Advanced financial management
      • Minimizing chargebacks
      • Debt financing
      • Industry standards for refunds
      • The future of the vacation rental industry
      • Taxation and compliance
    • Business Strategy

      Sessions in this track focus on equipping you with the decision making skills, proven strategies, and knowledge of industry trends needed to develop and achieve your company's short and long-term objectives.

      Member requested topics include:

      • Scaling your business effectively
      • Strategic planning
      • Family dynamics, progression and succession
      • Small company management
      • Luxury rentals and guest expectations
      • How to start a VRM company
      • New VRM company development (including operations and VR industry terminology)
      • The future of the vacation rental industry
      • Navigating the OTAs
      • Utilizing vacation rental data analytics
    • Human Resources

      Sessions in this track help participants learn how to successfully hire, manage, train, and engage employees or potential employees to fit their businesses needs and culture.

      Member requested topics include:

      • Customer service interactions (including greeting guests, first impressions and body language)
      • Communication skills in the workplace
      • Managing remote employees
      • Company culture and accountability
      • Recruiting top talent
      • Time management
      • Organizational skills
    • Marketing

      Sessions in this track dive into various channels, new tools and innovative strategies being used to market vacation rental properties to guests and owners.

      Member requested topics include:

      • How to approach negative reviews
      • Techniques to differentiate your company
      • Utilizing social media to engage guests and increase bookings
      • Targeting specific guest and homeowner demographics
      • Creative revenue generators
      • Improving your company's website
    • Property Services

      Sessions in this track provide a detailed look at standard housekeeping management, training and safety practices needed to maintain an effective housekeeping program that provides a safe and secure environment for both employees and rental guests.

      Member requested topics include:

      • Interior design concepts
      • Improving back office operations
    • Sales

      Sessions in this track will help participants learn how to hire and train successful sales and reservation teams. Participants will gain ideas on how to apply effective strategies and processes to achieve revenue and business growth.

      Member requested topics include:

      • Improv/interactive sales training
    • Guest Relations

      Sessions in this track provide participants with recommendations and new ideas for streamlining guest management processes and providing excellent customer service to vacation rental guests.

      Member requested topics include:

      • Owning and enhancing the guest experience
      • Customer loyalty programs
      • Concierge services
      • Satisfying the unhappy guest
    • Technology

      Sessions in this track provide participants with insights on the newest digital solutions in the industry to help gain a competitive edge.

      Member requested topics include:

      • Selecting a property management software system
      • Implementing smart home technology
      • Impact of artificial intelligence in vacation rentals
    • International

      Sessions in this track include hot topics, best practices, and lessons learned from around the globe. Attendees will learn how to make their mark in holiday rental markets throughout the world.

      Member requested topics include:

      • Expanding into the global market
      • Key differences between the US and European and Asian holiday rental markets

    In addition to the member requested topics outlined, we welcome and encourage session submissions on other critical issues in the vacation rental industry. 

    Who Should Submit Proposals?

    All vacation rental industry professionals are encouraged to submit presentation proposals. The Education Committee is especially interested in receiving proposals from those who work for/own vacation rental management companies. As a vacation rental management professional, you work every day to find innovative ways to increase revenue, improve homeowner satisfaction and keep guests coming back. Attendees value your efforts, and we hope you will consider sharing your hard-earned insights. We encourage vendors and suppliers to partner with vacation rental managers when submitting proposals. 

    What Should Be Included in Proposals?

    All submissions must be educational in nature and should not include promotions for products or services. Sessions are evaluated and selected strictly on educational content; sponsorship of VRMA or the conference have no impact on the committee’s selection preferences. 

    Submissions should be as detailed as possible to allow the Education Committee to make a final determination on your proposal. Specifically, we want to hear what makes your presentation unique and the value it can bring to conference attendees. We highly encourage all speakers and companies to give thoughtful consideration to all proposals submitted. All submission must include all applicable session details at the time of submission, including speaker and panelist names, a full session description and learning outcomes in order to be considered for the program.

    While there is no maximum on the number of submissions any one company or speaker can submit, we are only able to offer a limited number of sessions to any one company or speaker, due to a finite number of speaking opportunities available and to ensure a diversity of companies and speakers on the program.

    Review our article in Arrival for detailed instructions for submitting your presentation proposal and tips for creating a proposal that stands out. 

    Login Required

    You must log into the VRMA website to submit your presentation.

    • VRMA members will use their normal login credentials. Click here to log in and make sure your profile information is up-to-date.
    • Non-members must create a non-member speaker account. Click here to start the process.

    Apply to Join a Panel Discussion

    If you don’t wish to lead a breakout session, we still want to hear from you! Click here to fill out a short questionnaire and our staff will follow up with information on becoming a panelist!

    Complementary Vacation Rental Manager Registration and Speakers Dinner

    NEW This Year! Vacation rental manager presenters who provide property management services are eligible for a complementary registration. VRMA will send out the unique codes to register after a presenter’s submission has been accepted.

    Additionally, all accepted speakers are invited to participate in a Speakers Only Dinner at the International Conference in New Orleans.


    Questions on proposal submissions can be directed to education@vrma.org